Building Operation Manager

Responsibilities:

• Lead the planning, development, and implementation of the overall maintenance and facilities strategy, aligning with the organization’s goals.
• Provide leadership to cross-functional teams to ensure alignment with the company’s vision, operational objectives, and efficiency goals.
• Serve as the subject matter expert in facility engineering, troubleshooting complex issues and providing technical guidance to the team.
• Oversee the day-to-day operations of all facility systems, including HVAC, electrical, plumbing, safety, building management systems, and external areas such as roof repairs, maintenance, and landscaping.
• Ensure that all facilities and equipment are operating efficiently, are properly maintained, and remain compliant with industry standards, safety codes, and regulations.
• Manage preventive maintenance programs to minimize downtime and extend the lifespan of equipment and facilities.
• Coordinate and supervise facility maintenance activities, including repairs, refurbishments, capital projects, and infrastructure systems such as mechanical, electrical, and plumbing.
• Ensure compliance with health, safety, environmental, and regulatory standards, including OSHA and local regulations.
• Develop and enforce health and safety policies and procedures, including emergency response plans and incident command systems.
• Conduct regular facility inspections and risk assessments to identify and address potential hazards, ensuring a safe and secure environment for staff, tenants, and visitors.
• Lead efforts to integrate sustainability initiatives, energy efficiency, waste management, and environmental best practices into facility operations.
• Manage relationships with external vendors, contractors, and service providers, negotiating contracts and service level agreements.
• Conduct performance analysis and audits to identify opportunities for system improvements, cost savings, energy efficiency, and operational effectiveness.
• Monitor KPIs related to energy efficiency, equipment reliability, and operational costs to optimize facility performance.
• Lead training and development programs for staff to improve technical skills and maintain certifications.
• Prepare and present regular reports on facilities operations, maintenance activities, budget status, and performance metrics to senior management.
• Maintain detailed records of maintenance work, repairs, inspections, and service contracts, ensuring all documentation is up-to-date and accessible.
• Oversee the fleet’s maintenance, ensuring all vehicles are inspected, repaired, and ready for use, especially for events or urgent needs.
• Oversee the procurement process for supplies, tools, equipment, and other materials necessary for maintaining facilities and vehicles.
• Negotiate contracts with external vendors, ensuring the company receives the best services and pricing for facilities maintenance, equipment, and vehicle management.

Qualifications:

• 5-7 years of experience in operations and maintenance management, preferably in a mid-to-large organization.
• Proven experience in managing the maintenance of building systems, grounds, landscaping, and fleet operations.
• Strong understanding of facility operations, engineering, financial analysis, and logistics.
• Knowledge of OSHA laws, local building codes, and safety regulations, including HVAC systems, plumbing, electrical, and mechanical systems.
• Experience managing capital improvement projects and preventive maintenance programs.
• Skilled in negotiating contracts, vendor management, and managing budgets effectively.
• Proficient in Microsoft Office Suite and other industry-standard software.
• Excellent leadership, communication, and problem-solving skills.
• Strong commitment to sustainability, energy efficiency, and continuous improvement.
• Valid Illinois Drivers’ License required.
• Knowledge of USDOT and FMSCA requirements is helpful.

Pay & Benefits | What You’ll Receive

• 80,000+ based on experience.
• Overtime pay will be provided for hours worked beyond 40 in a workweek at 1.5x the regular rate of pay, in compliance with Illinois labor laws.
• Paid Time Off (PTO): In compliance with Illinois State Law.
• Training & Development: Opportunities for skill development and career advancement.
• Flexible scheduling, including evening and weekend availability.
• Safe and supportive work environment.